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What's New and Different in Scheduling

The University's space usage and event registration policies have changed and with it comes new procedures, business processes, and system tools.

Scheduling Software Changes

The University has moved from CollegeNet R25 to its latest software version 25Live.  While there are differences between R25 and 25Live, the core functionality is the same; providing a campus-wide location requesting/scheduling solution.  The new Scheduling tool has an enhanced look and feel, easier navigation offers location features and images, and much more.

New for Requesters

New Look and Feel - there are two interfaces to Scheduling@Cornell, Pro and Scheduling mobile. 

The Pro interface is robust and is designed for users who participate in more complex campus events scheduling activities.
The Scheduling mobile interface is for quick scheduling and mobile devices; a mobile device will be sent to this link automatically. Scheduling is intended for casual or infrequent users who need a lightweight tool to search locations and submit basic reservation requests.

The availability grid and calendar views are now accessed from a single menu. 

Searches are no longer divided by object type onto separate pages.  There is one search page!  Simply select the type of object you want to find (events, locations) then choose a saved search, public, or enter your specific search term in the text bar below.

The Event Registration Form is now included in the scheduling tool; both the location reservation and the Event Registration Process are included in Scheduling@Cornell.

New for Schedulers

Requests to use classrooms, performance spaces, and meeting and event spaces are sent via workflow to the various location approvers for their review and approval.  This allows the location approvers the opportunity to review requests to determine if the right location is selected for the right event.

Schedulers are the gatekeepers to the locations they approve. In the process of reviewing the location information, the Scheduler also reviews other important information that is pertinent to the University Event Registration Process (ERP).

Scheduling@Cornell has the ability to assign user To-Do tasks. Schedulers can send a To-Do task to location stakeholders to let them know of a setup need, heads up on custodial needs, after-hours building access, and much more.

During the listening tours, many Schedulers requested the ability to send location-specific information and instructions to a Requester.  Scheduling@Cornell offers Schedulers the ability to attach location-specific information to their confirmation email while also having the ability to add other stakeholders to that email.

Event Registration Process (ERP)

The University Event Registration Process (ERP) is now part of Scheduling@Cornell.  The first step is to reserve a location in Scheduling@Cornell.  Once the location has been approved, the Scheduler will email a confirmation and a link to the Event Registration Form (ERF).  Once the Requester completes and submits the ERF, the ERP has started for the event.