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Room Setup Diagrams and Reference Information

There are many things that need to be considered before you reserve a location for a meeting, social gathering, or other activity. One most important amongst them is the room layout, which depends upon how your content will be delivered to participants or how the participants will interact with the presentation. Different room set-ups pave way for different types of learning and viewer participation.

Room Layout Layout Definition
Square/Rectangle Room Setup
Square or Rectangle

Square or Rectangle

The hollow square layout is similar to the u-shape floor plan but simply closes off the fourth side to form a closed square or rectangle. It also has an open space in the middle of the table. Hollow square layouts are better for mid-sized rooms to hold a reasonable number of people who may interact with each other throughout the meeting.

Banquet and Reception Room Layout
Banquet and Reception

Banquet and Reception

Banquet - Seating is commonly calculated based on round tables that hold eight people using 5' round tables.  Banquet style allows for small group interaction at each table. Banquet seating is often used for dinner events or as separate space for breakfast and lunch breaks. 

Reception- Reception style setup utilizes smaller, 3’ rounds with highboys which can accommodate 3-4 people. This set is typically used for hosting receptions. 

U Shaped Room Setup
U-Shaped

U-Shaped

U-shaped floor plans layout tables and seating to form a "U" toward the front of the room where the speaker will lead a discussion. U-shaped floor plans are good for smaller gatherings in rectangle-shaped rooms.

Classroom Layout
Classroom

Classroom

The classroom layout includes rows of tables and chairs. Six-foot tables can comfortably hold two people per table, and eight-foot tables can comfortably hold three people per table.  The tables are typically arranged in rows joining two tables in length, and then incorporate an aisle for people to access the seats. This set typically takes up a lot of space, so a very large room is required, especially including audiovisual equipment or food.

Theater Layout
Theater

Theater

This plan typically lines up rows of chairs and space aisles depending on the width of the room and the total seating needed. Theater floor plans allow for the maximum number of people to fit into a meeting room.  Typically at the front of the room, you might have a podium or a projection screen.  Note that the room occupancy goes down with the addition of podiums and projectors.

Conference_and_Boardroom_Layout
Conference and Boardroom

Conference and Boardroom

A boardroom floor plan structures the room with all attendees sitting around a closed table environment. Boardroom set-up is structured for attendees to have close interaction. These room sets are designed for smaller groups of attendees.

Resource Fair Layout
Resource Fair

Resource Fair

A resource fair setup has six-foot tables lined around the perimeter of the room with two chairs behind them facing the interior of the room.  These room setups are designed for attendees to walk around the room, stopping at each table and then allowing the open middle for discussion/socializing.