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Event Scheduling

Before you start your request, get familiar with the process, available resources, Scheduling@Cornell terminology, and usage.

Reserving a location in Scheduling@Cornell

Step #1 of the CU Scheduling Process
Step #1
  • The Requestor finds a location that is appropriate and available in Scheduling@Cornell.
  • The Requestor submits a reservation in Scheduling@Cornell.
Tip: To help ensure quick processing of reservations, Requestors are advised to enter as much detail as they can in the reservation request form.
Step #2 of the CU Scheduling Process
Step #2

  • The reservation goes to the area's Scheduler.  The Scheduler verifies that the requested space is appropriate and available and notes any comments, setup needs, and activities that might require an Event Registration Form (ERF).
  • If space is appropriate and available with no activities requiring an ERF, the Scheduler will send the reservation confirmation and the event is complete.  If there are any questions, the Scheduler will reach out to the Requestor.

  • If the reservation has activities that require an ERF and space is appropriate and available, the Scheduler will send the location reservation confirmation and a link to the ERF.  Note: at this stage, only the space is approved, the event needs to be approved through the University Event Team (UET).

Step #3 of the CU Scheduling Process
Step #3

  • The Requestor receives the reservation confirmation.  If there are activities that require an ERF, the Requestor must follow the link in the location reservation confirmation email and complete the ERF.  At this point, the location is reserved pending the completion and outcome of the ERF. 
If there are no activities that require an ERF, the Requestor's reservation is complete.
Step #1 of the CU Scheduling Process
Step #4

For reservations that have activities that require an ERF Only

  • The completed ERF is submitted to the appropriate University partners for review and approval.  If there are any questions or concerns with the activities described in the ERF, the Requestor will be contacted.
  • Once all of the University partners have approved the activities, the event will be approved and finalized.

Event Resources

The Event Resource page provides information on what, who, and how to get resources to support the event, meeting, or program you are planning.

Promote your event on the Cornell Event Calendar and on the Student Center digital signage! Send a horizontal (16:9) JPEG image to CC Digital Signage Request at CC Digital Signage Request.

Room Type Glossary

Selecting the appropriate location for your meeting, event, and activities will expedite the reservation process.

Need to make a reservation for a tabling, banners, donation boxes within Appel Commons Community Center, Robert Purcell Community Center, and Willard Straight Hall, read available resources.

Event Categories Glossary

Categories help other users find events when searching and can determine things, such as whether your event is pubic, a student only, or by invite only.

Event Types Glossary

Selecting the appropriate event type is important for reporting and calendaring.