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Event Scheduling

Before you start your request, get familiar with the process, available resources, Scheduling@Cornell terminology, and usage.

To be more accessible, if possible, provide options for remote viewing of your event or meeting (Zoom, webcast, etc.).  Cornell Information Technologies (CIT) provides the following resources:

Reserving a location in Scheduling@Cornell

Step 1

  • The Requestor finds a location that is appropriate and available in Scheduling@Cornell.

  • The Requestor submits a reservation request, Event Form, in Scheduling@Cornell.  Once submitted, a reservation request confirmation email is sent to the Requestor.

Tip: To help ensure quick processing of reservations, Requestors are advised to enter as much detail as they can in the reservation request form.

Step 2

  • Once your event request is submitted in Scheduling@Cornell, the Scheduler for the requested location receives and reviews the request.  Please allow up to 5 business days for the Scheduler to verify that the location(s) you are requesting is available, appropriate for the activities that you described, and determine whether you may use the location requested. If the location you requested is approved, the Scheduler will send the location confirmation. 

If there are no activities that require further review, your reservation is complete.  If you have any activities that require further review, your location will be held pending the review and approval of your event.
  • For reservations needing further review, the reservation confirmation processing times vary depending on the activities and nature of the event being planned. If you have questions about on-campus scheduling, please visit the Scheduling@Cornell website.  

Some events must be registered four (4) weeks prior to the start date, or the event will not be approved. Other events require two (2) weeks advance registration. If you're not sure whether your event should be registered, or are unclear about the deadlines, please feel free to write to us at events@cornell.edu, or call (607) 253-8368.

Step 3

  • If there are activities that require event activity review, the location is reserved pending the outcome of the event activities review by the University Events Team.

If there are no activities requiring review, the Requestor's reservation is complete.

Step 4

For reservations that have activities requiring University Events Team (UET) Review Only

  • Reservation requests needing activity review will be submitted to the appropriate University partners for review and approval.  If there are any questions or concerns with the activities described in the event form, the Requestor will be contacted.

  • Once all of the University partners have approved the activities, the event will be approved and finalized.  The Requestor will receive an event confirmation email.

Event Resources

The Event Resource page provides information on what, who, and how to get resources to support the event, meeting, or program you are planning.

Promote your event on the Cornell Event Calendar and on the Student Center digital signage! Send a horizontal (16:9) JPEG image to CC Digital Signage Request at CC Digital Signage Request.

Room Type Glossary

Selecting the appropriate location for your meeting, event, and activities will expedite the reservation process.

Need to make a reservation for a tabling, banners, donation boxes within Appel Commons Community Center, Robert Purcell Community Center, and Willard Straight Hall, read available resources.

Event Categories Glossary

Categories help other users find events when searching and can determine things, such as whether your event is pubic, a student only, or by invite only.

Event Types Glossary

Selecting the appropriate event type is important for reporting and calendaring.