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Running Event Reports in Pro

Facilities, Building Coordinators, Building Care, and other campus partners need to know certain building(s) daily activities.  There are several Event Reports available, here are the most commonly used reports:

Calendar of Events (3 Day, 5 Day, 7 Day)

These reports list scheduled events for a three-, five- or seven-day period beginning with a specified date. You can use them for a quick glance at the dates, times, and locations of upcoming events. Review the 3/5/7 Day Report

Data Included
  • Only records returned by the searches are evaluated for inclusion.

  • Only events with assigned locations are included in the report.
  • Only events and locations for which you have security privileges are included in the search results.

Daily Events

For each event, the report shows the start and end times, location(s), event name and title, and contact name and phone number.  Review the Daily Report

Data Included
  • Only records returned by the searches are evaluated for inclusion.

  • Only events with assigned locations are included in the report.
  • Only events and locations for which you have security privileges are included in the search results.

Monthly Calendar

Lists the events scheduled during a specified date range, in a monthly calendar format. The event name, event start and end times, and locations are included. You might print this report to post all classes for the month (or any other desired date range).  Review the Monthly Calendar Report

Data Included
  • Only records returned by the event search are evaluated for inclusion.

  • Only event reservations with assigned locations returned by the location search are included in the report.
  • Only events and locations for which you have security privileges are included in the report.

Event Listing

This report lists summary information for all events in an event search, including event type, status, reference, and start and end dates.  Review the Event Listing Report

TIP: there are two different Event Listing reports: Event Listing is in PDF format that you can’t modify, and the Event Listing-Excel is in Excel format so you can manipulate the data.

There are several reports that you might find useful in your daily work.  Take some time to review the reports available; go to Reports from the More menu in the upper right corner of the screen next to your name.  Each report gives you a summary of what is in the report and a sample of the report itself.  If you have any questions, please contact scheduling@cornell.edu for more assistance.

Getting Started

Before you can run reports, you need to create a location and an event search.

Step 1 – Creating Location Searches

  1. Log in to 25Live PRO

  2. Select Search from the More menu in the upper right corner of the screen next to your name
  3. Select Locations in the Search Objects dropdown
  4. In the Search Locations, type in the building name of interest
  5. Select the star icon next to the Location(s) that you want in your Favorites list. It will turn yellow to indicate that it is in the “Starred” list. Selecting the star again will clear it and remove it from the list.
  6. Once you have all your rooms in that building starred, select Save As under the search name
  7. In the Save Search window, type the name of your Search in Search Name.  For example, name it after the building, department name, or location(s) purpose.
  8. Select Yes for Add to starred searches
  9. Select Save

    Repeat this step until all of your location(s) of interest searches have been starred.
 

Step 2 – Creating Event Searches in your Starred Locations

  1.  Log in to 25Live PRO

  2. Select Search from the More menu in the upper right corner of the screen next to your name
  3. Select Events in the Search Objects dropdown and select Events in Your Starred Locations
  4. Select the Advanced optiona. If you don’t see the Advanced option, select the Reset next to Search
  5. Select Add Criteria
  6. Select Assign Locations
  7. Select EDIT
  8. In the Searches, select your saved location search (the saved search that you created in step #1)
  9. Select Done
  10. To save the search, select Save As under the search name
  11. In the Save Search window, type the name of your Search in Search Name.  For example, name it after the building, department name, or location(s) purpose.
  12. Select Yes for Add to starred searches
  13. Select Save

    Repeat this step until all of your location(s) of interest searches have been starred.

Run Reports

Depending on your browser's settings, the PDF will automatically download, ask what program to open the file with or ask if you want to save the file.

To run the Calendar of Events (3 Day, 5 Day, 7 Day) Report

  1. Log in to 25Live PRO
  2. Select Reports from the More menu in the upper right corner of the screen next to your name
  3. Select Event Reports
  4. Select Calendar of Events (3 Day, 5 Day, 7 Day) from the Select an item drop-down
  5. Select Report Parameters
    a.  Event Search: select a saved event search (the search you created in step #2)
    b.  Start Date: select the date you want the first day of the report to reflect
    c. Location Search: select a saved location search (the search you created in step #1)
  6. Select the Report Delivery Options
  7. Select the Report Format Options
  8. Select Run Report

 To run the Daily Events Report

  1. Log in to 25Live PRO

  2. Select Reports from the More menu in the upper right corner of the screen next to your name
  3. Select Event Reports
  4. Select Daily Events from the Select an item drop-down
  5. Select Report Parameters
    a.  Event Search: select a saved event search
    b.  Report Date: select the date you want the report to reflect
    c.  Location Search: select a saved location search
  6. Select the Report Delivery Options
  7. Select the Report Format Options
  8. Select Run Report

To run the Monthly Calendar Report

  1. Log in to 25Live PRO

  2. Select Reports from the More menu in the upper right corner of the screen next to your name
  3. Select Event Reports
  4. Select Event Monthly Calendar from the Select an item drop-down
  5. Select Report Parameters
    a.  Start Date: select the first date you want the report to reflect
    b.  End Date: select the last date you want the report to reflect
    c.  Event Search: select a saved event search
  6. Select the Report Delivery Options
  7. Select Run Report